PRE-ARRIVAL INFORMATION

Hotel Parking Information:

• QT Newcastle: $35 per night
• Holiday Inn: $20 per night
• Travelodge: $15 per night
• Quest Newcastle West: $30 per night gated or $50 a week
• Quest Newcastle: $30 per night (subject to availability upon check in)
• Rydges: $35 per night
• Novotel: $25 per night
• Ibis Newcastle: $15 per night

There are two car parks located on site.

The King Street underground car park is located underneath our Wests City Club entrance is via King Street. Flat fee of $3.00 per hour.

The Bull Street hangar parking is located to the side of Wests City, entrance is via Bull Street. Daily fee of $2.00 per hour. Early Bird Parking Special for Bull Street parking, if your vehicle is in between 6:30am – 8:30am and out before 6pm for a flat rate day fee of $10.00. Please note, this special is only applicable to Bull Street parking.

For most hotels the check-in time is 1500 hours and checkout time is 1100 hours. Your hotel will do their best to have rooms available for early check-in, however if you wish to confirm your room for an early arrival, you will need to pre-book and pay for the room from the previous evening.

The registration desk will be located in the Lobby on Level 1 of the Newcastle Exhibition and Convention Centre. All participants must visit the registration desk to collect their Symposium materials and name badge before gaining access to the Symposium.

We encourage you to register as early as possible to allow for easy access to the Symposium Opening.

Registration desk opening times are:

Tuesday 18 July 2023……………… 0700 – 1700

Wednesday 19 July 2023……….. 0700 – 1700

Thursday 20 July 2023……………. 0700 – 1700

Friday 21 July 2023…………………. 0830 – 1100

All enquiries in relation to registration, program information, social events and general information may be directed to the registration desk.

Morning tea, lunch and afternoon tea for the duration of the Symposium will be served in The Avenue on Level 1 of the Newcastle Exhibition and Convention Centre.

If you have not already done so, please advise the Symposium Managers of any specific dietary requests (including any allergies). All attempts will be made to meet these requirements.

Breakfast will be provided by our sponsors, Medical Development International (MDI) and Siemens Healthineer during the Breakfast Sessions in the Vivid Room on Wednesday 19 July, and Thursday 18 July 2023 respectively. The breakfast is included and complimentary in your Symposium registration; however, we kindly request that you indicate your interest in attending the breakfast session on your registration form as catering has already been pre-ordered for these events and food stations will be available in the room at NEX.

During the main program and catering breaks at the Newcastle Convention and Exhibition Centre, there will be a separate catering table with dietaries catered for. If you have a specific need or allergy, your name may be labelled with a food item. Please speak to the waiter stationed at the table to confirm your requirement that you have previously provided.

For social functions, please make yourself known to wait staff if you have specific dietary needs. These have been provided to the organisers in advance if you listed these on your registration form. Dietary requirements are largely covered in the provided menus. At the Gala Dinner at the Newcastle City Hall, if you have a specific need or allergy, these will be served from the Cummings Room where the Art Exhibition will be displayed.

The Australasian College for Emergency Medicine (ACEM) Winter Symposium 2023 has a detailed Symposium digital program available online. Click here to view the detailed program. We also have a PDF version of the program which you can print in advance if you would like a copy. There will be no printed programs available on site.

The detailed program will also be available on the Symposium App.

Workshops will run on Tuesday 18 July from 0800 – 1730 hours across three breakout rooms, The Vivid, King Street Room and The Extra. Prior to arriving at the Symposium, please register for your selected workshops as places are limited.

The Symposium Program commences at 0845 on Wednesday 19 July 2023 with a Welcome to Country. Please be seated at least 5 minutes prior to the start of the Opening Session.

The Sponsored Breakfast Sessions program information can be found on our website.

Our Symposium Mobile App allows registered delegates access to the latest, most up to date information regarding the Symposium program, social events, speakers, important updates and many other aspects of the Symposium. If you require App support, please see the staff located at the Registration desk.

App Download Instructions

• Download the ‘Arinex One’ app from the App Store or Google Play or scan the relevant QR code below using your smartphone
• Enter Event Code: acem and the email you registered with 
• Enter the Passcode you receive via email/sms and click ‘Verify’ 

Apple Mobile Devices:

Android Mobile Devices:

The Exhibition will be located in The Avenue on Level 1 of the Newcastle Exhibition and Convention Centre.  All delegates are encouraged to visit the exhibits and meet with the exhibitor representatives to experience the products and services on offer.

The Exhibition will be open during the following hours:

Wednesday 19 July 2023……….. 0800 – 1530

Thursday 20 July 2023……………. 0715 – 1530

Friday 21 July 2023…………………. 0845 – 1300

All refreshment breaks will be held in the Exhibition area providing maximum networking opportunities for delegates and exhibitors.

A list of our sponsors and exhibitors can be found here.

Delegates are advised that segments of the Symposium will be filmed or photographed for the purpose of the Symposium proceedings.  The appropriate authority to publish permission applies. If you do not wish to be filmed or photographed, please advise the operator and move out of camera range.

Welcome Reception

Delegates are invited to meet in The Honeysuckle Hotel to network with fellow colleagues and enjoy the local drinks and canapes.

Venue:                   Honeysuckle Hotel
Address:                Lee Wharf C, Lot 31 C/Lot Honeysuckle Dr, Newcastle NSW 2300
                              View map here

Date:                     Tuesday 18 July 2023
Time:                     1800 – 2000
Dress:                    Smart Casual
Cost:                      Included in the full registration fee or $90 for additional tickets

Gala Dinner

The Gala Dinner promises to be delightful evening of beautiful artwork, excellent cuisine with varied food stations on offer, live music and inspired conversations.

Venue:                   Newcastle City Hall
Address:                290 King St, Newcastle NSW 2300
                              View map here

Date:                     Thursday 20 July 2023
Time:                     1900 – 2300
Theme:                  The Art of Medicine
Dress:                    Smart casual. To make this event truly unique, we invite you to dress according to your favourite colour palette.
Cost:                      The Gala Dinner is included for ACEM Fellow and Trainee registration categories. Additional tickets are $175 each.

Tours

Drink & Draw | Life Drawing Class at LEDA Gallery

Date: Wednesday 19 July 2023
Time: 7.00pm – 8.30pm
Meeting Point: Leda Gallery, 2 & 3 / 850 Hunter Street, Newcastle West, NSW 2302
View map here

Price: $100
The Drink & Draw Session by LEDA is an immersive experience, based around classic nude life drawing subjects, navigating through an array of mediums and techniques while sipping on a glass of wines and enjoying delicious refreshments.

On top of these, we have curated a list of recommended activities and restaurants to enhance your visit to Newcastle. 

ACEM Winter Symposium has kindly offered to provide a complimentary parent’s room and creche service in the King Street Room on the Ground Floor of the Newcastle and Exhibition Centre. The creche enquiries have now closed and were booked prior to the Symposium. For parents who have confirmed their requirements, please note the operational hours:

Thursday 20 July 2023……………. 0830 – 1630

Friday 21 July 2023…………………. 0830 – 1300

However only specific session times for caring of your children have been booked with the carers, therefore the stipulated caring hours must be adhered to.

In support of delegates with parenting or caring responsibilities, a private section in the creche room is available from Wednesday 21 July until Friday 21 July during the registration opening hours. Please ask at the registration desk for further assistance.

The ACEM Winter Symposium Local Organising Committee have planned for the Symposium to be a sustainable event, with social functions within walking distance of Newcastle Exhibition and Convention. Other initiatives include:

• The Symposium will not offer delegates satchels to reduce our waste to landfill
• Delegates are encouraged to bring their own bag, notepad and pen to minimise our footprint
• We encourage all delegates to return the name badges at conclusions of the Symposium so that they can be repurposed for other events
• We are proud that our Symposium app includes all program information and allows delegates to participate in Q&As
• NEX utilises environmental management systems that ensure sustainability for the local environment.

ACEM are collecting any unused hotel toiletries from attendees to give to Every Little Bit Helps – a charity who then repurposes unused items to create care packages for the homeless, troubled youth, asylum seekers and victims of domestic violence.  Please bring any items to the registration desk collection point before registration closes on the last day of the event.

Items collected include:

• Shampoo | conditioner | toothbrush
• Toothpaste | soap | body wash
• Hair combs | airline amenity kits
• Vanity kits | body moisturisers | sanitary items
• Cosmetic samples | perfume samples | makeup samples

The Symposium app will provide you with access to the most up to date version of the program. Any important announcements from the Symposium organisers will be communicated via the app.