ACCOMMODATION
Destination NSW copyrightQT Newcastle
Whether you want to put your feet up or let your hair down, our QT King is your sanctuary in the sky, overlooking Newcastle’s bustling city or the newly developed East End precinct. Framed by grand windows and with delightful design throughout, the King delivers beauty and brains in equal measure. Your every wish is our command.
| Room Type | Room only rate per night | Bed and Breakfast for 1 | Bed & Breakfast for 2 | Walking time to Symposium venue: |
| King | $245 | $265 | $285 | 15 minutes |
Our Accommodation and Housing specialists have secured rooms at the Mercure Newcastle, close to the Symposium venue, with flexible terms and conditions exclusively for attendees of the ACEM WS 2023.
A credit card is required to guarantee your reservation. The hotel will charge a one nights deposit 30 days prior to check in. Balance of your stay will be payable upon check in.
Should you not arrive at the hotel on your check-in date, the hotel will hold the room until the following morning. Cancellation of your stay 30-15 days prior to arrival is subject to a one nights accommodation charge per room. Cancellation of your stay within 14 days prior to your check in, 100% cancellation fee based on the total accommodation charge for the intended duration of stay for each room cancelled will be applicable. Cancellations or amendments whilst in house, will incur a fee equivalent to full accommodation charges.
If you would like to book additional days outside of the Symposium dates, please contact us directly and we can arrange on your behalf. Upon confirmation from your requested hotel, we will confirm these dates with you.
All bookings are accepted on the basis that you have read, understood and agree to abide, and be bound, by the Terms and Conditions.
Accommodation Conditions
How to Book
The Symposium Managers will forward your contact details, reservation and deposit to the hotel of your choice.
Accommodation may be booked when you complete the online registration form on the registration page of this website. Alternatively, email your requirements to the Symposium Managers who will be more than happy to assist.
Deposit
A minimum of one night deposit of the room rate is to be paid at time of booking to guarantee your reservation. Your hotel booking is unable to be confirmed until the deposit payment is received.
The balance of your hotel account for all nights booked and any incidental charges (less the deposit paid to the Symposium Managers) will be payable to the hotel at the time of check-out.
NB: Please contact the Symposium Manager if you wish to pay in full prior to arrival.
Changes to bookings
Any required changes to your booking must be requested in writing to the Symposium Managers by 30 working days prior to the Symposium start date.
Late bookings
New bookings and changes to existing bookings requested within 30 working days prior to the Symposium start date will be subject to hotel availability and rate increase. It is recommended you book early to avoid disappointment.
Flexible terms and conditions apply to amendments or cancellations made up to 30 working days prior to the Symposium. Cancellation charges will apply after this date.
Cancellation charges
- A cancellation charge of one night’s accommodation rate will apply for cancelled bookings from 30 working days prior to the Symposium date.
- A cancellation charge of one night’s accommodation rate will also apply if you do not arrive on the date you are booked to check in.
- All cancellations and changes to your reservation must be made in writing to the Symposium Managers.
Reduction of stay
Should you need to reduce your stay within 30 working days of the start of the Symposium, cancellation charges may be incurred at the hotel’s discretion.
Non-arrival / no show
In the event of a non-arrival when one night deposit has been paid, your room will be held until the following morning (1100 hours) and your one night’s deposit will be retained by the hotel as a cancellation charge. In the event of a non-arrival when full pre-payment is made for the entire stay, your room will be held for each night booked and you will not be entitled to any refund.
Rates
The negotiated rates are valid up to 30 working days prior to the Symposium start date. After this, accommodation is subject to availability and rates are subject to an increase.
Rates may increase at any time without notice due to changes in government charges, taxes or levies.
As per standard hotel policies and procedures delegates will be required to provide credit card details upon check-in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights.
The hotel will place a hold on your credit card for an amount which covers all unpaid accommodation nights reserved plus a daily amount for incidental charges. Any money still held on your credit card by the hotel once you have settled your account and checked out will be released. If you will be settling your accommodation account and incidentals by cash you will still be asked to provide your credit card for guarantee at the time of check-in.
If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full when you check-in plus a cash deposit to cover incidentals that may be incurred during your stay. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check-out.
Please note the daily incidental charge may vary across the listed hotels.
Daily Incidental Charges
Please note the daily incidental charges the hotel will hold on your credit card may vary across the listed hotels. Should you wish to confirm the amount that will be held against your card, please enquire with your hotel during check-in.
Late Arrivals / No Shows
Please indicate when you register, or notify the Symposium Managers in writing, if you will arrive at your hotel after 1800 hours. Failure to do so may result in your room being treated as a no-show and being released.
Check in / check out times
Check-in time for most hotels is 1500 hours and check-out time is 1000 hours. Should you wish to guarantee your check-in before 1500 hours, you will need to pre-book and pay for the previous night. If you wish to guarantee a late check-out you will need to book for the next night.
These additional nights can be booked at the time of making your reservation. Alternatively, if you have already made your accommodation booking, you can request the additional nights by advising the Symposium Managers in writing.
If your organisation would like to make a group booking of 15 rooms or more at one of the listed hotels, please contact the Symposium Managers with your group booking requirements.
If you would like to make a group booking of 15 rooms or more at a hotel not listed above, the Symposium Managers will endeavour to secure rooms and negotiate group rates on your behalf with the hotel of your choice. With a large network of hotel contacts our accommodation specialists have the buying power to ensure all your needs are met and your booking is managed efficiently.
Contact the Symposium Managers today to secure your group booking at acemws2023@arinex.com.au
Our Accommodation and Housing specialists have secured rooms at a selection of hotels with flexible terms and conditions exclusively for attendees of the Symposium. Book early to secure your room and let our dedicated accommodation team look after you whilst taking advantage of the following:
- Specially negotiated rates
- Flexibility to change or cancel your booking at any time up to 30 working days prior to Symposium start date
- One night’s room rate deposit is all you pay to secure your booking – no full pre-payment needed. Full pre-payment may be made if you prefer.
- Your deposit is fully refundable up to 30 working days prior to Symposium start date
Reap the benefits of booking with the Symposium Managers and staying in one of the officially contracted hotels above: